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General Info
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Today's Date
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Organization or Department
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Type of Group: (All student organizations must be a currently registered with the Office of Student Affairs.)
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Contact Information
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Name
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Address
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Email
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Cell Phone
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Business Phone
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Fax Number
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Billing Address if different from above
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Event Information
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Name of Event
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Proposed Date of Event
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Proposed Start Time
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Proposed End Time
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Are proposed dates and times flexible? (if so, provide alternate dates)
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Event Type
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Description of Event
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Event Information
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Estimated Number of Students
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Anticipated number of non-university attendees
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Will this event be public or private
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Will any attendees be under the age of 18
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Facilities
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Proposed facility in which to hold event
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Sponsor
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Sponsor
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Will external sponsors or co-sponsors be involved in your event
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If "Yes" provide the name of the individual or organization
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Explain the external sponsors involvement
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Does external sponsor have a financial interest in this event. If so, please explain...
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Advertising
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What type of advertising will be utilized to promote this event
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Please send all copies of publicity or web page links to DRIArent@pobox.upenn.edu for approval.
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Food and Beverage
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Will food or beverages be served at your event
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If you answered "Yes" to the above question, provide detailed information pertaining to catering. (Name, Contact Info, and description of items to be served)
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Permits
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Will you be applying for a permit
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Insurance
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Type of insurance (please describe fully)
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Tickets
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Will your event be ticketed
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Would you like your event have reserved seating
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Cash Handling
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Will any cash be handled at your event
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If cash will be handled, please describe type of transaction(s) (tickets, concessions, registration fees, admission, merchandise sales, donations)
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Equipment
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Please indicate the type of equipment that your event may require
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Services
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Please indicate the type of service that your event may require. Rental groups are responsible for all labor costs that DRIA deems necessary for the proper operation and maintenance of the event and or facility.
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Payment Method
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Payment Method
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SUBMISSION & RESPONSE
By submitting this request, you agree that all event information presented above is accurate to the best of your knowledge. Submitting a facility rental request does not guarantee a facility rental. The Director of Business Development for the Department of Recreation & Intercollegiate Athletics (DRIA) will provide a confirmation email within 2 business days to verify receipt of the rental request. DRIA will review the facility rental request and consult with Facilities and Real Estate Services and Division of Public Safety, as necessary, to determine the feasibility of holding the event as requested.
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Thank you for your request!
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