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Facility Rental Request Form
Rental Request Form

Required Fields in Bold

 
General Info

Today's Date
 
Organization or Department
 
Type of Group: (All student organizations must be a currently registered with the Office of Student Affairs.)
 
Student
Penn-affiliated
Non-affiliated
 
Contact Information

Name
 
Address
 
Email
 
Cell Phone
 
Business Phone
 
Fax Number
 
Billing Address if different from above
 
 
Event Information

Name of Event
 
Proposed Date of Event
 
Proposed Start Time
 
Proposed End Time
 
Are proposed dates and times flexible? (if so, provide alternate dates)
 
 
Event Type

Description of Event
 
Tournament
Individual Game/Practice
League
Meeting
Rehearsal
Banquet
Conference
Lecture/Seminar
Information Table
Other
 
Event Information

Estimated Number of Students
 
Anticipated number of non-university attendees
 
Will this event be public or private
 
Public
Private
Will any attendees be under the age of 18
 
Yes
No
 
Facilities

Proposed facility in which to hold event
 
 
Sponsor

Sponsor
 
Yes
No
Will external sponsors or co-sponsors be involved in your event
 
Yes
No
If "Yes" provide the name of the individual or organization
 
Explain the external sponsors involvement
 
Does external sponsor have a financial interest in this event. If so, please explain...
 
 
Advertising

What type of advertising will be utilized to promote this event
 
Fliers
Posters
Webpage
Other Social Media
Print Ads
TV/Radio
 
Please send all copies of publicity or web page links to DRIArent@pobox.upenn.edu for approval.

 
Food and Beverage

Will food or beverages be served at your event
 
Yes
No
If you answered "Yes" to the above question, provide detailed information pertaining to catering. (Name, Contact Info, and description of items to be served)
 
 
Permits

Will you be applying for a permit
 
Grill
Alcoholic Beverages
Amplified Sound
Tent(s)
Food/Non-Alcoholic Beverages
Commercial Photos
Signage
 
Insurance

Type of insurance (please describe fully)
 
 
Tickets

Will your event be ticketed
 
Yes
No
Would you like your event have reserved seating
 
Yes
No
 
Cash Handling

Will any cash be handled at your event
 
Yes
No
 
If cash will be handled, please describe type of transaction(s) (tickets, concessions, registration fees, admission, merchandise sales, donations)
 
 
Equipment

Please indicate the type of equipment that your event may require
 
Lacrosse Goals
Field Hockey Goals
Soccer Goals
Rugby Goal Posts
Scoreboard
Lights
Bleachers
Portable Toilets
Floor Covering
Table(s)
Chair(s)
Stanchions
 
Services

Please indicate the type of service that your event may require. Rental groups are responsible for all labor costs that DRIA deems necessary for the proper operation and maintenance of the event and or facility.
 
Sports Officials
Athletic Trainer
Ambulance
Security
Police
Ground Staff
Electrician
Mechanic
Housekeeping
Special Cleaning
Parking
 
Payment Method

Payment Method
 
 
SUBMISSION & RESPONSE By submitting this request, you agree that all event information presented above is accurate to the best of your knowledge. Submitting a facility rental request does not guarantee a facility rental. The Director of Business Development for the Department of Recreation & Intercollegiate Athletics (DRIA) will provide a confirmation email within 2 business days to verify receipt of the rental request. DRIA will review the facility rental request and consult with Facilities and Real Estate Services and Division of Public Safety, as necessary, to determine the feasibility of holding the event as requested.

Thank you for your request!
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